Spying Records Destruction Schedule

25 September 2008

[Federal Register: September 25, 2008 (Volume 73, Number 187)]

[Notices]
[Page 55541-55543]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr25se08-70]

=======================================================================
-----------------------------------------------------------------------

NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request
for comments.

-----------------------------------------------------------------------

SUMMARY: The National Archives and Records Administration (NARA)
publishes notice at least once monthly of certain Federal agency
requests for records disposition authority (records schedules). Once
approved by NARA, records schedules provide mandatory instructions on
what happens to records when no longer needed for current Government
business. They authorize the preservation of records of continuing
value in the National Archives of the United States and the
destruction, after a specified period, of records lacking
administrative, legal, research, or other value. Notice is published
for records schedules in which agencies propose to destroy records not
previously authorized for disposal or reduce the retention period of
records already authorized for disposal. NARA invites public comments
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before
October 27, 2008. Once the appraisal of the records is completed, NARA
will send a copy of the schedule. NARA staff usually prepare appraisal
memorandums that contain additional information concerning the records
covered by a proposed schedule. These, too, may be requested and will
be provided once the appraisal is completed. Requesters will be given
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in
this notice by contacting the Life Cycle Management Division (NWML)
using one of the following means:
Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001.
E-mail: request.schedule@nara.gov.
Fax: 301-837-3698.

Requesters must cite the control number, which appears in parentheses
after the name of the agency which submitted the schedule, and must
provide a mailing address. Those who desire appraisal reports should so
indicate in their request.

FOR FURTHER INFORMATION CONTACT: Laurence Brewer, Director, Life Cycle
Management Division (NWML),

[[Page 55542]]

National Archives and Records Administration, 8601 Adelphi Road,
College Park, MD 20740-6001. Telephone: 301-837-1539. E-mail:
records.mgt@nara.gov.

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions
of records on paper, film, magnetic tape, and other media. To control
this accumulation, agency records managers prepare schedules proposing
retention periods for records and submit these schedules for NARA's
approval, using the Standard Form (SF) 115, Request for Records
Disposition Authority. These schedules provide for the timely transfer
into the National Archives of historically valuable records and
authorize the disposal of all other records after the agency no longer
needs them to conduct its business. Some schedules are comprehensive
and cover all the records of an agency or one of its major
subdivisions. Most schedules, however, cover records of only one office
or program or a few series of records. Many of these update previously
approved schedules, and some include records proposed as permanent.
The schedules listed in this notice are media neutral unless
specified otherwise. An item in a schedule is media neutral when the
disposition instructions may be applied to records regardless of the
medium in which the records are created and maintained. Items included
in schedules submitted to NARA on or after December 17, 2007, are media
neutral unless the item is limited to a specific medium. (See 36 CFR
1228.24(b)(3).)
No Federal records are authorized for destruction without the
approval of the Archivist of the United States. This approval is
granted only after a thorough consideration of their administrative use
by the agency of origin, the rights of the Government and of private
persons directly affected by the Government's activities, and whether
or not they have historical or other value.
Besides identifying the Federal agencies and any subdivisions
requesting disposition authority, this public notice lists the
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may
be accumulated throughout an agency. This notice provides the control
number assigned to each schedule, the total number of schedule items,
and the number of temporary items (the records proposed for
destruction). It also includes a brief description of the temporary
records. The records schedule itself contains a full description of the
records at the file unit level as well as their disposition. If NARA
staff has prepared an appraisal memorandum for the schedule, it too
includes information about the records. Further information about the
disposition process is available on request.

Schedules Pending

1. Department of Agriculture, Natural Resources Conservation
Service (N1-114-08-2, 1 item, 1 temporary item). Master file associated
with an electronic information system that provides information
supporting the planning and application of conservation on working
lands.
2. Department of Agriculture, Natural Resources Conservation
Service (N1-114-08-3, 1 item, 1 temporary item). Master file associated
with an electronic information system that provides assistance to land
owners and managers in regard to conservation planning and technical
consultation, conservation implementation, natural resources
technology, and financial support.
3. Department of Commerce, National Oceanic and Atmospheric
Administration (N1-370-08-1, 1 item, 1 temporary item). National
Oceanic and Atmospheric Administration Diving Center Diver Training and
Certification System database.
4. Department of Education, Agency-wide (N1-441-08-1, 4 items, 3
temporary items). The records are related to Department-sponsored
national and international conferences and conventions and include
plans, announcements, invitations, agenda, Web site, papers presented,
summaries, evaluations, resolutions, and final reports. Proposed for
permanent retention are records related to significant conferences and
conventions that may involve public scrutiny.
5. Department of Education, Agency-wide (N1-441-08-3, 2 items, 1
temporary item). The records consist of reports to Congress and/or the
President in accordance with mandates of Department-related legislation
and include the working files of the reports presenting objectives,
accomplishments, evaluation or study results, and summaries of
education problems. Proposed for permanent retention are the final
reports.
6. Department of Education, Agency-wide (N1-441-08-13, 2 items, 2
temporary items). General correspondence files, including routine
incoming and outgoing correspondence and memoranda with enclosures
relating to the day-to-day activities of the office.
7. Department of Education, Agency-wide (N1-441-08-14, 4 items, 3
temporary items). Calendars, appointment books, schedules, logs,
diaries, handwritten notes and other records documenting substantive
communications and appointments for non-senior officials. Proposed for
permanent retention are recordkeeping copies of these records for
senior officials.
8. Department of Education, Office of Hearings and Appeals (N1-441-
08-15, 3 items, 3 temporary items). Administrative adjudication case
files and attorney working files relating to such matters as
administrative appeals for violations, fines, and misappropriations of
Federal funds; final program review determinations; final audit
determinations; grant paybacks; and termination of institutions'
participation in Federal student aid programs. Records include
correspondence, motions, briefs, orders, and decisions.
9. Department of Homeland Security, National Protection and
Programs Directorate (N1-563-08-34, 1 item, 1 temporary item). Master
file for the Automated Biometric Identification System, which collects
biometric and biographic data used to establish an individual's
identity during an immigration and border management encounter or other
encounters with the agency. These data were approved for disposal in a
previous schedule.
10. Department of Housing and Urban Development, Office of
Multifamily Housing (N1-207-08-4, 4 items, 4 temporary items). Master
files and outputs of an electronic information system which contains
information about low income rental housing contracts.
11. Department of Justice, Agency-wide (N1-60-08-28, 4 items, 4
temporary items). Inputs and master file for data in the Civil
Applicant System, an electronic fingerprint submission system used as
part of new employee and contractor background investigations.
12. Department of Justice, Bureau of Alcohol, Tobacco, Firearms and
Explosives (N1-436-08-10, 1 item, 1 temporary item). Master file of the
Laboratory Information Management System, which tracks evidence
submitted to the laboratory for examination.
13. Department of Justice, Federal Bureau of Investigation (N1-65-
08-21, 5 items, 5 temporary items). Records of the Strategic
Information and Operations Center, including its daily log and journal.

[[Page 55543]]

14. Department of Labor, Benefits Review Board (N1-174-08-1, 6
items, 4 temporary items). Records of the Benefits Review Board,
including non-record copy of official case file material, reference
files, and general and miscellaneous files. Also included are the
Adjudicatory Board's monthly and quarterly production reports. Proposed
for permanent retention are recordkeeping copies of decisions and
orders and the Adjudicatory Board's annual report.
15. Department of State, Bureau of Overseas Buildings Operations
(N1-59-08-14, 3 items, 3 temporary items). Records of the Office of
Human Resources, including the master file of the Personnel
Administration Security System, a personnel management system, and
personnel files for contractors and transferred or separated employees.
16. Department of Transportation, Federal Railroad Administration
(N1-399-08-6, 2 items, 2 temporary items). Master file and outputs of
an electronic information system used to provide ready access to
frequently used agency information in a public forum format.
17. Department of the Treasury, Departmental Offices (N1-56-08-3, 5
items, 5 temporary items). Master files of the Financial Analysis and
Reporting System, which is a consolidated reporting tool for financial,
performance, and management data.
18. Federal Communications Commission, Office of Public Safety and
Homeland Security (N1-173-08-7, 5 items, 5 temporary items). Records
relating to the Policy Division's enforcement of the Communications
Assistance for Law Enforcement Act. Included are policy and procedure
filings, permit filings, monitoring reports, as well as the master file
of an electronic information system used to monitor compliance of
telecommunications carriers with the act.

Dated: September 19, 2008.
Michael J. Kurtz,
Assistant Archivist for Records Services--Washington, DC.
[FR Doc. E8-22566 Filed 9-24-08; 8:45 am]